We’re Hiring! Operations and Office Manager (PT)


Summary of our Firm

Our law firm and consulting practice help mission-driven organizations raise capital in alignment with their values and goals. We use our experience, legal knowledge, and passion to assist businesses, cooperatives, and nonprofits with innovative and successful capital raising campaigns. We believe that community-centered offerings help social enterprises maintain control, stay mission-aligned and build a more just, equitable and sustainable economy. Our services include strategic and capital raise consulting and related legal services.

What We are Looking For

  • You are a mission focused individual dedicated to a more resilient, sustainable, and equitable economy
  • You are actively engaged in your community, offering support to initiatives that align with your values
  • You are a strategic thinker that can look at complex problems and offer straightforward solutions
  • You are a generalist that is excited to roll up your sleeves and learn about all aspects of our business operations including front line client communications, organizational management and bookkeeping
  • You are organized, efficient, and self-disciplined

Summary of the Position

You will act as the operational and organizational guru for our law firm and consulting practice. Your primary responsibilities include driving the company’s day-to-day activities, increasing the firm’s organization and efficiency, managing firm software and technology, supporting client experience (including client management and light bookkeeping) and working with the principals on strategic initiatives.

Job Responsibilities

  • Respond to potential client inquiries and schedule consultations
  • Manage client pipeline and follow up communications
  • Onboard clients including finalizing agreements and recordkeeping
  • Document and streamline company policies and procedures
  • Manage firm systems and software including GSuite, Salesforce, Zoom conferencing and webinars, Bill.com, and Gusto, among others
  • Assist with bookkeeping functions in conjunction with the firm’s accountant:
    • Accounts receivable management in Bill.com and communication with clients regarding payments
    • Accounts Payable management in Bill.com and communication with vendors
    • Process payroll on semi-monthly schedule
  • Assist with human resources, marketing, and operations tasks
  • Troubleshoot minor IT and software issues; work with vendors to resolve as needed
  • Provide administrative support to attorneys and consultants
  • Handle insurance renewals and other compliance matters
  • Assist with special projects as requested

Qualifications

  • Relevant associate or bachelor’s degree preferred
  • Two years of related operations and/or bookkeeping experience
  • Ability to adapt to a changing environment and handle multiple priorities
  • Experience with GSuite, Microsoft products, Salesforce, Zoom, Bill.com, Adobe Acrobat, Docusign preferred
  • Strong writing and communication skills
  • Ability to prioritize projects effectively
  • Self-starter and able to work well without constant direction
  • Well-organized and possessing excellent attention to detail

Compensation, time and location: $26 per hour; 18-22 hours per week (flexible number of hours per week; 4-5 days per week); we are based in Oakland, CA and would prefer a person located in the Bay Area in order to be in the office once per week but we will consider a remote placement.

Please send a resume with a cover letter and references describing why you are interested in the position to info@cuttingedgecapital.com.